Home Project ManagementSmartsheet

Smartsheet

Project Management

4.4(84 ratings)

88% recommend

Smartsheet is a collaborative project management tool that streamlines team workflows.

Try Smartsheet Free

No credit card required

See alternatives

About Smartsheet

Best for teams needing flexible, spreadsheet-style project management at scale.

Smartsheet is a work management platform built around a familiar spreadsheet-like interface that makes it accessible for teams transitioning from Excel-based workflows. It combines project management, collaboration, and automation capabilities, allowing users to manage tasks, track progress, and build automated workflows without coding. The platform is widely used across industries from IT and marketing to construction and healthcare, scaling from small teams to large enterprises. Its strength lies in its flexibility — users can view work as grids, Gantt charts, card views, or calendars — though this flexibility means it can take time to set up properly for complex use cases.

Pros

Familiar spreadsheet-like interface reduces learning curve
Highly flexible with multiple view options
Strong automation capabilities without coding required
Robust reporting and dashboard features
Extensive template library for quick setup

Cons

Can feel overwhelming with too many features
Pricing gets expensive as team size grows
Mobile app is limited compared to desktop
Complex projects require significant initial setup time

Use Cases

Best for managing cross-functional marketing campaigns with multiple stakeholders and deadlines

Best for tracking construction project timelines, budgets, and resource allocation

Best for automating repetitive business processes like approval workflows and status updates

Best for building executive dashboards that aggregate data from multiple project sheets

Key Features

6 features

Real-time collaboration on tasks

Customizable project templates

Automated workflow notifications

Gantt chart visualization

Resource management and allocation

Integration with third-party apps

SaasHunter Score

7.8/10

“Your team needs structured workflows and you're on a moderate budget of $7/user/mo.”

Ease of Use

7.0

Features

8.0

Pricing

7.0

Support

8.0

Integrations

9.0

Best For

Enterprise 9Small Business 8Agencies 7Startups 6Freelancers 5

Integrations

Microsoft TeamsSlackGoogle WorkspaceSalesforceJiraMicrosoft 365TableauAdobe Creative Cloud

Project Management Collaboration Tools Enterprise Project Management Visual Kanban Boards Collaborative Spreadsheet Spreadsheet

Frequently Asked Questions

What is Smartsheet?

Smartsheet is a cloud-based work management platform that uses a spreadsheet-like interface to help teams plan, track, automate, and report on projects and processes. It combines the familiarity of spreadsheets with project management features like Gantt charts, automations, and dashboards.

How much does Smartsheet cost?

Smartsheet offers plans starting at around $9 per user per month for the Pro plan and $19 per user per month for the Business plan, billed annually. Enterprise and Advanced plans with premium features are available with custom pricing.

What are the main features of Smartsheet?

Key features include grid, Gantt, card, and calendar views, automated workflows, real-time collaboration, resource management, reporting dashboards, and proofing tools. It also offers content management through Brandfolder and advanced data connectors for enterprise users.

Who should use Smartsheet?

Smartsheet is well-suited for project managers, operations teams, and business professionals who need to manage complex workflows and prefer a spreadsheet-style interface. It works for organizations of all sizes, from small teams to large enterprises across virtually any industry.

Is there a free plan for Smartsheet?

Smartsheet offers a free trial period but does not have a permanent free plan. After the trial, users need to subscribe to a paid plan to continue using the platform.