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Todoist

Productivity & Notes

4.3(80 ratings)

86% recommend

Todoist is a powerful task management tool designed for individuals and teams.

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About Todoist

Best for individuals and small teams wanting simple task management.

Todoist is a task management application that helps individuals and teams organize their work and personal to-dos in a clean, intuitive interface. It uses a natural language input system that lets users quickly create tasks with due dates, priorities, and labels just by typing. The app supports project hierarchies, recurring tasks, and collaboration features, making it flexible enough for both simple grocery lists and complex team workflows. With apps across every major platform and a focus on simplicity, Todoist has built a loyal following among productivity enthusiasts, freelancers, students, and small teams who want structure without overwhelming complexity.

Pros

Natural language input makes task creation very fast
Clean, minimalist interface across all platforms
Excellent cross-platform sync and availability
Karma system gamifies productivity and builds habits
Generous free tier for individual users

Cons

Limited project views compared to dedicated PM tools
No built-in time tracking functionality
Collaboration features feel basic for larger teams
Free plan restricts project count and file uploads

Use Cases

Best for freelancers managing multiple client projects and personal tasks simultaneously

Best for students tracking assignments, deadlines, and study schedules across courses

Best for small teams coordinating shared tasks without heavy project management overhead

Best for individuals building daily productivity habits with recurring task workflows

Key Features

7 features

Task prioritization with color coding

Recurring due dates for tasks

Project templates for quick setup

Collaboration with team comments

Karma points for productivity tracking

Integration with calendar apps

Customizable labels and filters

SaasHunter Score

7.6/10

“You need a simple task management tool for individuals or small teams on a tight budget.”

Ease of Use

8.0

Features

7.0

Pricing

8.0

Support

7.0

Integrations

8.0

Best For

Freelancers 8Small Business 8Agencies 7Startups 7Enterprise 6

Integrations

Google CalendarSlackZapierGoogle WorkspaceIFTTTAmazon AlexaApple WatchDropbox

Project Management Task Organization Content Curation Time Tracking Traditional Note Taking

Frequently Asked Questions

What is Todoist?

Todoist is a task and project management app that helps users organize, prioritize, and track their to-dos across all devices. It's known for its clean design and natural language task input.

How much does Todoist cost?

Todoist offers a free Beginner plan, a Pro plan at around $4/month billed annually, and a Business plan at around $6/user/month billed annually. The Pro and Business plans unlock more projects, reminders, and collaboration features.

What are the main features of Todoist?

Key features include natural language task creation, project and sub-task hierarchies, priority levels, labels, filters, recurring due dates, team collaboration, and productivity tracking via the Karma system. It also offers multiple project views including list and board layouts.

Who should use Todoist?

Todoist is ideal for individuals, freelancers, students, and small teams who need a straightforward way to manage tasks and projects without the complexity of full-scale project management software.

Is there a free plan for Todoist?

Yes, Todoist offers a free Beginner plan that includes up to 5 active projects, basic features, and 5 collaborators per project. It's sufficient for personal task management but has limitations on advanced features like reminders and file uploads.