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4 Steps · 11 Tools

How to Run Better Meetings

Make meetings shorter, more productive, and well-documented.

The Solution

Use AI to transcribe and summarize meetings, replace status updates with async video, and automate scheduling.

Step-by-Step

1

Auto-transcribe and summarize meetings with AI

Otter.ai logo

Otter.ai is an AI-powered transcription tool that captures and organizes spoken content.

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Fireflies.ai logo

Fireflies.ai automates note-taking and transcription for meetings.

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Gong logo
Gong
4.3
AI

Gong is a sales tool that leverages AI to optimize sales conversations and performance.

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2

Replace status meetings with async video updates

Loom logo
Loom
4.3

Loom is a video messaging tool for effective communication and collaboration.

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Vidyard logo

Vidyard is a powerful video marketing platform that helps businesses engage audiences.

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3

Automate meeting scheduling and reminders

Calendly logo

Calendly simplifies scheduling meetings without the back-and-forth emails.

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Zoom logo
Zoom
4.5

Zoom is a leading communication platform for video conferencing and collaboration.

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Google Meet logo

Google Meet is a secure video conferencing tool that enables high-quality virtual meetings.

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4

Share notes and action items automatically

Notion logo

All-in-one workspace for notes, docs, and project management.

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Confluence logo

Confluence is a collaboration tool designed for teams to create, share, and manage project documentation efficiently.

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ClickUp logo

ClickUp is a versatile project management tool designed to streamline workflows and enhance team collaboration.

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A
Alex CarterHead of Research

Former SaaS product manager turned analyst. Personally tested 200+ tools and built the scoring methodology behind SaasHunter rankings.

Frequently Asked Questions

What tools do I need to run better meetings?

Based on our analysis, you need 11 tools across 4 steps. Top picks include Notion, Vidyard, Loom.

How long does it take to run better meetings?

Most teams can implement this 4-step workflow within 1-2 weeks. Many of the recommended tools offer free trials, so you can start testing immediately.