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Expensify

AI-Powered

Accounting & Finance

4.1(101 ratings)

82% recommend

Streamline expense reports and manage receipts effortlessly with Expensify.

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About Expensify

Best for businesses automating expense reporting and reimbursement workflows.

Expensify is an expense management platform that automates receipt scanning, expense reporting, and reimbursement workflows. It serves everyone from individual freelancers tracking personal expenses to large enterprises managing complex multi-level approval chains. The app's SmartScan technology uses OCR to extract data from receipts automatically, and its corporate card program (the Expensify Card) offers direct integration with the platform. What sets it apart is its focus on making expense reports nearly effortless — employees can snap a photo of a receipt and have most of the work done for them. It also handles invoicing, bill pay, and travel bookings, making it more than just an expense tracker.

Pros

SmartScan automatically extracts receipt data with high accuracy
Very intuitive mobile app for on-the-go reporting
Supports multi-level approval workflows for enterprises
Expensify Card offers real-time expense tracking and cashback
Handles invoicing and bill pay beyond expense reports

Cons

SmartScan can misread handwritten or faded receipts
Pricing can get expensive for larger teams
Customer support response times can be slow
Learning curve for advanced policy and approval configurations

Use Cases

Best for employees submitting expense reports with photo receipts on the go

Best for finance teams automating reimbursement approvals across multiple departments

Best for small businesses replacing manual spreadsheet-based expense tracking

Best for companies needing integrated corporate cards with real-time spend visibility

Key Features

6 features

Automated receipt scanning and categorization

Real-time expense report tracking

Multi-currency expense management

Integration with accounting software

Customizable expense policies

Mobile app for on-the-go submissions

AI Features

2 AI features

AI-driven receipt data extraction
Smart categorization of expenses

SaasHunter Score

7.6/10

“You need an affordable solution for managing receipts and expense reports for teams of any size.”

Ease of Use

8.0

Features

8.0

Pricing

7.0

Support

7.0

Integrations

8.0

Best For

Agencies 8Freelancers 8Small Business 8Startups 7Enterprise 7

Integrations

QuickBooksXeroNetSuiteSage IntacctGustoSlackMicrosoft TeamsADP

Expense Reporting Receipt Scanning Expense Management

Frequently Asked Questions

What is Expensify?

Expensify is an expense management tool that automates receipt scanning, expense report creation, approval workflows, and reimbursements. It also offers corporate cards, invoicing, and bill pay features.

How much does Expensify cost?

Expensify offers a free plan for individuals and paid plans starting at around $5 per user per month on the Collect plan, with the Control plan at around $9 per user per month for more advanced policy and approval features. Pricing may vary based on team size and billing cycle.

What are the main features of Expensify?

Key features include SmartScan receipt OCR, automatic expense categorization, multi-level approval workflows, the Expensify corporate card, mileage tracking, invoicing, and bill pay. It also offers real-time reporting dashboards and policy enforcement tools.

Who should use Expensify?

Expensify is suitable for freelancers, small businesses, and large enterprises that need to streamline expense reporting and reimbursement. It's especially useful for companies with traveling employees or distributed teams who regularly incur business expenses.

Is there a free plan for Expensify?

Yes, Expensify offers a free plan that includes basic features like SmartScan and expense tracking for individuals. Businesses that adopt the Expensify Card may also qualify for discounted or free access to paid features.