Smartsheet vs Microsoft Project
A detailed comparison to help you choose the right tool for your needs.
AAbout Smartsheet
Smartsheet is a work management platform built around a familiar spreadsheet-like interface that makes it accessible for teams transitioning from Excel-based workflows. It combines project management, collaboration, and automation capabilities, allowing users to manage tasks, track progress, and build automated workflows without coding. The platform is widely used across industries from IT and marketing to construction and healthcare, scaling from small teams to large enterprises. Its strength lies in its flexibility — users can view work as grids, Gantt charts, card views, or calendars — though this flexibility means it can take time to set up properly for complex use cases.
BAbout Microsoft Project
Microsoft Project is a long-standing project management tool designed for planning, scheduling, and managing complex projects with detailed Gantt charts, resource allocation, and budget tracking. It's primarily used by project managers in mid-to-large enterprises who need rigorous control over timelines, dependencies, and resource workloads. The tool comes in both a desktop application (for traditional waterfall-style planning) and a cloud-based version (Project for the web) that supports lighter, more agile workflows. Its deep integration with the Microsoft 365 ecosystem makes it a natural choice for organizations already invested in Microsoft tools, though it carries a steeper learning curve than many modern alternatives.
Pricing Comparison
Feature Comparison
Choose Smartsheet
Smartsheet is a collaborative project management tool that streamlines team workflows.
Try Smartsheet FreeChoose Microsoft Project
Enterprise project management with Gantt charts and portfolio planning
Try Microsoft Project FreeNot sure which to pick?
Get a personalized recommendation in 10 seconds.
Score Comparison
Our Verdict
Your team needs structured workflows and you're on a moderate budget of $7/user/mo.
Pick Microsoft Project when managing large enterprise projects with complex Gantt charts is your top priority.
Smartsheet vs Microsoft Project: The Bottom Line
Both Smartsheet and Microsoft Project are strong project management tools, but they serve different needs. Smartsheet has a higher user rating (4.4 vs 3.9).
Still unsure? Check the full reviews for Smartsheet and Microsoft Project, explore Smartsheet alternatives, or use our AI search to describe exactly what you need.
Frequently Asked Questions
Is Smartsheet or Microsoft Project better?
It depends on your needs. Smartsheet (4.4★) is from $7/mo, while Microsoft Project (3.9★) is from $null/mo. Smartsheet has a higher user rating.
Can I switch from Smartsheet to Microsoft Project?
Yes. Most SaaS tools offer data export features. Check if Microsoft Project has a migration guide or import tool specifically for Smartsheet users. Many offer onboarding assistance for switchers.
Which is cheaper, Smartsheet or Microsoft Project?
Check the pricing pages of both Smartsheet and Microsoft Project for the most up-to-date pricing information.
What are the main differences between Smartsheet and Microsoft Project?
Smartsheet focuses on real-time collaboration on tasks and customizable project templates, while Microsoft Project emphasizes gantt charts and resource management. Both are in the Project Management category but serve slightly different use cases.